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Friday, September 18, 2015

Azure RMS Document Tracking

Azure RMS Document Tracking features is now GA!. You can track and revoke your protected document by using Azure RMS. Let have a quick preview on Azure RMS Document Tracking.

[ Protect ]

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We protect an image file by using Azure RMS with only view permission. Besides that, we set

  • document to expire on next day
  • Notify us when other open the document
  • Set to allow revoke access

Document was sent to 1 person (example: Hock Seng) and also to other people ( cannot open the document due to no permission)

Feel free to check out our previous post on how to protect using Azure RMS.

[ Notification ]

Received an alert by email which mentioning that an unauthorized person is attempt to open the document.

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[ Tracking ]

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You can perform document tracking by clicking on “Track Usage” on RMS Sharing app or go to https://track.azurerms.com , you able view which document has shared to.

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Click on the document to view more details. On summary page, able to view the status of the tracking.

  • Document has expired (after a day)
  • Target recipient did not open the document . So sad!
  • Has 6 attempts to open the document by unauthorized users

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View in excel will provide more details such as name, email address, status, when attempt to open, country and city.

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Click on LIST, two unauthorized users attempt to access but has no permission as the document is protected by Azure RMS. 

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Click on TIMELINE, able to view number of attempt , date and time.

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Click on MAP, able to view summary of attempt in global map. (A user from Malaysia and Indonesia was trying to access the document)

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Click on SETTINGS to modify email notification when someone tries to open the document.

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Finally, you can revoke access to stop the sharing and prevent access to the document.

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Well, that all about our document tracking features walkthrough. You may want to check the document tracking features yourself.

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